Over the past few years, work environments have shifted from a daily office experience with frequent in-person meetings to fully remote working, hybrid schedules, and Zoom meetings. While studies have shown that remote working will remain prevalent, the new challenge is to optimize conference room technology and office spaces to create a remote, in-person experience for employees and customers.
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A boardroom or conference room equipped with outdated technology does not match the efficiency, productivity and sophistication of a room integrated with the latest systems that modern technology has to offer. To meet the evolution of remote and hybrid working models, it is essential that companies have a comfortable and innovative conference room, equipped with easy-to-use technology that boosts productivity and increases collaboration, where that she is. Here are five ways to elevate conference room technology:
1. Sound masking: increase privacy and productivity
Ensuring that a conference room is private is of utmost importance. Sound masking reduces distractions and increases privacy with ambient sound or “white noise”. It can be implemented in an entire office space or in individual rooms and the volume can be switched at any time. Here’s how it works: the higher the privacy rating, the more private the speaker’s conversation becomes. With this technology comes fewer distractions and increased productivity. Between 2006 and 2008, a laboratory study was conducted where researchers found that sound masking effectively increased speech privacy by 35% to 90%.
2. Meeting and Presentation Technology: A Premium Audio-Visual Experience
As technology advances and more digital applications are released, a premium audio-visual experience is expected. Optimizing meeting and presentation technology in the conference room captures the audience’s attention and provides space for effective communication without glitches or delays.
There are several ways to improve meeting and presentation technology. The first is through an audiovisual projection system or display, which has become a powerful tool to showcase and create strong connections for every business in every industry. Second, a webcam with crystal-clear video that allows users to deliver superior optics and realistic video calls to create the experience of sitting together in the same room. Finally, a microphone that delivers clear, highly intelligible speech captured with state-of-the-art sound quality can improve the conference experience for all participants.
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3. Video: perfecting the video configuration
Perfecting the video setup in a conference room starts with distributed video. Multi-window video allows one or more sources to be shared across multiple TVs. This technology allows flexibility, hides all equipment and simplifies the user experience. Perfecting video setup in a conference room so it’s easy to use for hybrid workers who aren’t in the office every day eliminates time-consuming and tedious preparation and setup, providing a convenient and streamlined experience.
4. Interactive touch screens: the key to increasing participation
Interactive touchscreens use touch technology to record information, deliver dynamic presentations, and provide audience engagement with the touch of a finger. This advanced technology also connects to computers, allowing users to save any recorded information as a file directly to the connected computer. Not only does this reduce the need for excess office supplies, but it also creates a richer interactive environment.
5. Smart conference rooms: using automated technology
Smart or automated conference room technology allows users to control simple controls such as integrated room control, lighting, blinds, HVAC control, occupancy monitoring and room scheduling, centralized distribution and one-touch meetings. Integrating technology and systems into a conference room provides a comfortable, productive, and seamless experience for remote and office workers.
Poor technology often results in wasted time and an unpleasant experience for businesses and their employees. Whatever the interior design of the conference room, it should be equipped with technology that is easy to use and complementary to video meetings for home or office attendees.
Shawn Hansson is CEO and founder of Logic Integration, a Colorado-based audio visual and automation company that specializes in designing and installing easy-to-use technology in homes and businesses. Since the company’s inception in 2004, Logic Integration has received numerous accolades under Hansson’s leadership. This includes recognition as a multi-year winner of the Inc. 500/5000 “Fastest Growing Companies in the US”, a “Colorado Companies to Watch” winner, CEDIA “Entrepreneur of the Year” and “Integrator of the Year” by CTA , in addition to many others. Logic Integration customers include Comcast, Dish Network, Lockheed Martin, US Army, US Air Force, Denver Broncos and Level 3 as well as many Fortune 100 companies.