How to build a conference room that kills

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We finally get a glimpse of what things will look like in the office in the future. We all know how we got here, so I won’t bother with this recap, but I can say that we are seeing predictions of hybrid desks filled with flexible spaces starting to come to life.

[The Integration Guide to Conferencing & Collaboration]

As some of these discussions and plans turn into realities, I reflected on the key elements of a successful conference and collaboration space. While I am not an interior design expert, I can certainly weigh in on conference room technology.

First and foremost, involve your integration partner as early as possible. Hard stop.

Well, you might have guessed that I would start there, but it can’t be said enough: the sooner you engage your tech partners in the conversation, the better for everyone. The continuous convergence of technologies means that your businesses must work together and have a clear understanding of who is responsible for what and when. world.

[How to Hire an Integrator]

So now that you have your tech partners in the conversation, what should you be asking?

Well, hybrid spaces are all the rage, and for good reason. Minimizing your footprint and maximizing your space can be a huge turn in the right direction on the balance sheet, but it needs to be done well and maintained along the way. We’ve found that you can keep a smaller physical footprint and get just as much productivity out of it in exchange for flexibility for employees as to when and where they work.

Planning solutions for conference rooms

A planning system is essential to achieve this effectively. The idea is that collaborative spaces are flexible, then you have a mix of daily workstations and offices that are both flexible and perpetually busy. If Person A wants to work three days at home and spend the other two days at the office on a flexible schedule, they reserve a shared workstation for those two days. If you have people who change days, they can also share regularly assigned workstations. Your conference rooms and collaborative spaces are all bookable spaces. I recommend that you ask your integration partner for automation solutions that optimize your scheduling system by giving people real-time access to room status at all times.

[How Room Monitoring Can Help Solve Workplace Uncertainty]

Conference room lighting

In addition to a good planning solution, you should also consider conference room lighting technologies. Modern space often involves camera angles, and it would be wise to design lighting solutions designed to illuminate accordingly. That doesn’t mean you have to turn your modern collaboration space into a TV studio, but if you’re building a new space, it would be wise to go for something beyond the cans and ceiling grills of yesteryear. .

And in cases where you have dedicated presentation spaces (I’m looking at your amphitheatres), then you can and absolutely must have dedicated lighting for your area of ​​interest. As far as I’m concerned, if it’s going to be filmed, then do what you can.

[Adapting to the Hybrid Workplace]

Linking lighting to your control and automation systems is a no-brainer. It might seem like a luxury, but the goal here is to remove variables from users and people in the room so they can walk into the room and start collaborating quickly, while still having a consistently good experience.

Conference room audio

In terms of audio, you want your integrator to work in tandem with your interior designer to make sure the space has great acoustics. It can be confusing for people on the other end of the line to have to put up with poor sound quality, and it is often said that audio quality is more important to a good experience than a good video. While hard surfaces and glass seem to be very popular in conference rooms, there are several user-friendly ways to enhance your audio experience, both for you and your colleagues on the other end of the phone, making sure your design team takes into account the sound quality. consideration. From there, it’s a matter of selecting the right audio pickup solution for the space and making sure that you meet all the audio needs in the room in addition to those at the end.

There are a lot of other things to consider, but given the emphasis on flexible spaces and the rise of video conferencing, these few key aspects should help you move in the right direction. At the very least, if you’ve only followed my first tip (get your partners involved as early as possible), then you’ll be able to explore your options and potential solutions before you have to commit to a decision.

What would you add to this list? Tweet us at @JoeDinAV and @SCNMag to share your thoughts!



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